Administrative Coordinator

Administrative Coordinator

Lay Position
North American Lutheran Seminary
Ambridge, PA
Short Description

North American Lutheran Seminary, housed in Trinity School for Ministry in Ambridge PA, is seeking to hire a full-time (40 hours/week) Administrative Coordinator to provide support to the NALS president. The successful coordinator must be flexible, proactive, resourceful, efficient, highly professional, and possess a high level of confidentiality.

Directly Reports: NALS President.

Accountabilities: perform secretarial responsibilities to include typing, proofreading and formatting documents; process incoming and outgoing correspondence; filed and screen phone calls; coordinate travel arrangements; maintain files including historic lists for the Board of Regents; prepare instructional materials and reports for president’s speaking engagements; arrange meetings and conferences for the president and Board of Regents including hotel accommodations, meals, and refreshments; prepare and distribute meeting agendas and committee reports; coordinate conference calls and Zoom/GoTo Meetings; send emails for board chair and committee chairs; manage student recruitment by gaining competency in Trinity School for Ministry’s (TSM) student record system; work collegially with the TSM admissions department; respond to potential students’ inquiries and facilitate discussions between inquiring students and TSM director of admissions; coordinate student recruitment visits; facilitate communications between president’s office and residential NALS students; assist in coordinating Lutheran Week worship; coordinate Continuing Education events sponsored by NALS; oversee the details required for adequate student housing and meals for students and visiting professors; coordinate pre-meeting, meeting and post-meeting of the thrice-annual candidacy meetings (travel may be required); coordinate the annual retreat; gain competency in donation tracking; maintain donor and church relations records; work collegially with TSM development office and NALC financial office; prepare donor documentation; manage giving updates through social media and website posts; demonstrate familiarity with NALS brand; develop a coherent communication strategy for NALS Vision; work creatively and cooperatively with the seminary president; work collegially with the faculty and staff of TSM.


Contact Instructions
Qualified candidates are encouraged to apply by submitting a cover letter, resume, and three letters of recommendation to Elaine Lucci, HR Administrator at by February 15, 2021.